Introduction

Oracle Purchasing is the application for professional buyers that streamlines purchase order processing while strengthening policy compliance. It is a key component of Oracle Advanced Procurement. According to independent experts the key to achieving world class procurement performance lies in using technology to automate routine tasks. This frees procurement professionals to work on more strategic tasks related to sourcing and supplier management.

Prerequisties

• Working experience with procurement
• Thorough knowledge of Oracle Applications

Course Content

1. Procure To Pay Lifecycle Overview

• Understanding Procure to Pay Lifecycle
• Understanding Oracle Procure to Pay Process

2. Oracle Purchasing Overview

• Understanding Purchasing Process
• Requisition to Purchase Order
• Overview of the Ordering Process
• The Receiving Process
• Purchasing Integration

3. Enterprise Structure – Locations, Organizations, and Items

• Understanding the Enterprise Structure
• Defining Locations
• Defining Inventory Organizations
• Establishing Inventory Parameters
• Creating Units of Measure
• Creating a Purchasing Category
• Item Attributes Defining and Maintaining Items
• Describing and Using Category Sets

4. Suppliers

• Overview of Suppliers
• Entering Supplier Information
• Defining Supplier Site Information
• Managing Suppliers
• Running Supplier Reports
• Understanding Financial Options
• Defining Supplier Profile Options

5. RFQs and Quotations

• Request for Quotation Lifecycle
• Creating and Maintaining Requests for Quotation
• Creating a Supplier List
• Understanding Quotations Lifecycle
• Creating and Maintaining Quotations
• Sending Notifications
• Defining RFQ and Quotations Profile Options

6. Approved Supplier Lists and Sourcing Rules

• Creating Approved Supplier Lists
• Understanding Supplier Statuses
• Understanding Supplier-Commodity/Item Attributes
• Understanding ASL Precedence
• Defining Sourcing Profile Options for Approvals

7. Requisitions

• Understanding the Requisition Lifecycle
• Notifications
• Requisition Structure
• Creating and Maintaining Requisitions
• Supplier Item Catalog
• Creating Requisition Templates
• Running Requisition Reports
• Defining Requisition Profile Options

8. Purchase Orders

• Understanding Purchase Order Types
• Purchase Order Components and Record Structure
• Creating Standard Purchase Orders
• Creating Contract Purchase Agreements
• Revising Purchase Orders
• Maintaining Purchase Orders
• Identifying Key Reports
• Creating Global Agreements

9. Automatic Document Creation

• Understanding AutoCreate
• Creating Purchase Documents from Requisitions
• Modifying Requisition Lines
• Running the Create Releases Program
• Understanding the PO Create Documents workflow

10. Receiving

• Receiving Locations
• Receipt Routing
• Receipt Processing Methods
• Receiving Tolerances
• Entering Returns and Corrections
• Overview of Pay on Receipt
• Running Reports
• Defining Profile Options

11. Professional Buyer’s Work Center

• Learning Business Benefits of the Buyer’s Work Center
• Understanding Requisitions in the Buyer’s Work Center
• Creating a Purchase Order in the Buyer’s Work Center
• Purchase Agreements in the Buyer’s Work Center
• Creating a Personalized Requisition View
• Understanding Implementation Considerations
• Using Document Styles
• Creating a Purchase Agreement in the Buyer’s Work Center

12. Document Security, Routing and Approval

• Document Security and Access Levels
• Document Approval – Jobs and Positions
• Creating Position Approval Hierarchies
• Defining Document Security Levels
• Creating Approval Groups
• Defining Document Access Levels
• Using Oracle Workflow for Requisitions and Purchase Order Approvals
• Running the Fill Employee Hierarchy Process

13. Purchasing Accounting

• Overview of Purchasing Accounting
• Closing the PO Period
• Using foreign currency
• Purchasing Accounting Implementation Considerations
• Setup options
• Accrual Reconciliation Process

14. Setup Steps

• Setting Up Document Sequences
• Setting Up Key Profile Options
• Setting Up Descriptive Flexfields
• Defining Purchase Order Matching and Tax Tolerances
• Defining Approval Groups and Assignments
• Defining Purchasing Options
• Setting Up Sourcing Rules and Assignments
• Performing Additional System Administration

15. Purchasing Administration

• Maintaining Oracle Purchasing Database Records
• Using Mass Update on Purchasing Documents
• Using Purchasing MassCancel
• Using Mass Close of Purchasing Documents
• Understanding Purge
• Running the Purchasing Concurrent Processes